How to Delegate Work Effectively

Learning how to delegate work is an important skill for managers. Some managers believe that the best work is one that they do themselves. It may be effective up to a certain point. But as projects become bigger and needing more and more manpower, delegation of work may be inevitable.

Managers should learn how to delegate the work. Not only will it help make the work less stressful, sharing the workload also results in a more productive working environment. Effective delegation of work takes time to develop. For managers, it is an essential skill to learn. Here are some tips that can help managers learn how to delegate work more effectively.

Before a manager has to delegate any work to subordinates or to team members, he should prepare beforehand what tasks are there that need to be delegated. Managers should bear in mind that delegating is different from just assigning tasks. Delegating is mainly giving someone else tasks that you can do while still maintaining control as well as the responsibility of the result.

As a manager delegates a certain task to an employee, it is also important to clarify the end result needed upon achieving the task. The manager may give the employee the freedom to follow any method in accomplishing the task as long as the end result is similar to what the manager expects. But if the manager wishes for the task to be done using a specific method, it should be related to the employee before working on the task.

Managers should also try to clearly define the employee’s responsibility in doing the delegated task. It is the work of the manager to set the level of responsibility for the delegated task. The manager should make sure that the employee understands the level of responsibility in doing the work.

Employee authority over the delegated task should also be determined at the very beginning. It is important for the manager to make the employee understand what part of the task can be accomplished independently and what part needs prior approval. Set specific guidelines that employee may be able to follow to determine the limits of his or her authority of doing the delegated task.

It is also important that a specific time period is to be set in achieving the delegated task. If the manager wishes a certain delegated task to be given priority, specific details should be given including the deadline that is being expected for the task to be finished. Not being clear on the task deadline may result in the employee putting off the task for later and may suffer from considerable delays.

Once a task has been delegated, managers should also establish a schedule of following up on the task as it is being done. Progress of the delegated task should be monitored especially if it is top priority work. Scheduled monitoring can also help the manager determine if the current progress might require additional assistance in order to be achieved on time.

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