More Work, Less Hours

Do you feel like you are working for more hours yet accomplishing less work?  If so, you are not the only one who thinks that way.  With more businesses struggling to get more things done with lesser employees and fewer resources, getting a few things done is common these days. 

Instead of focusing on the difficulties of having more work among fewer employees, it is better to look into finding solutions into the problem.  Here are few ways to save time and pass them to your employees.

Eliminate unproductive meetings

Analyze your company’s meetings and see if you really need to meet for almost two hours each week.  Most short meetings even expand to hours just to fit the time allowed.  Solve this by cutting the meeting time in half, and you may discover that some meetings can be eliminated all together.

Return quick calls during off hours

Establishing phone calls with clients are great in building business relationships, but can also eat into our workday.  If you simply need to confirm an appointment or give someone a quick call, simply contact them after 5:00 p.m. to 6:00 p.m.  This enables you to finish a call quickly without having to worry about cutting the contact off.

Plan your meetings ahead

Provide your meeting’s agenda several days before the actual meeting so as to give your staff a head start into presenting their ideas right on the meeting itself.  No need to wait for suggestions as people let their ideas percolate before sharing them.

Communicate with your coworkers more effectively

If your office has a habit of sending e-mails to employees, perhaps it is better to walk towards your workmate and say in person what you are supposed to communicate through mail.  Before sending that e-mail, consider if it would be better and quicker to just tell about your concerns to your coworker in person.

Create time blocks

Allot several minutes a day to accomplish certain tasks.  For instance, reserve 45-minutes to one-hour time slots for meetings, while leaving the voicemail and turning off e-mail.  Then, allot an hour or so checking for e-mails or messages from clients and other contacts.

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